Prior approval for companies and other organisations wishing to host foreign visitors who require a visa
Businesses, educational institutions, NGOs and other organisations can be given prior approval to host foreign visitors who require a visa.
Requirements for prior approval
Prior approval can be granted if:
- The organisation is registered in Denmark, or registered abroad and has a department, branch office or the like in Denmark;
- The organisation needs to do business with or host visitors from abroad on a regular basis as part of its normal operations; and
- The organisation appoints an individual Danish authorities can contact in order to confirm details about the visit and request more information about the reasons for the visit, etc
You can apply for prior approval online on newtodenmark.dk. Read more about applying for prior approval
If the company does not have prior approval, it may still be possible to obtain a visa in accordance with the regular rules for issuing business and cultural visas. Read more about the rules concerning business and cultural visas.
Benefits of prior approval
Prior approval can be granted for a period of 3 or 5 years, depending on how stable the organisation is and its experience with hosting foreign visitors who require a visa to stay in Denmark.
Organisations that have been granted prior approval find it easier and more flexible to host foreign nationals who require a visa, since the application process is usually accommodated without the need to involve the Immigration Service.
Foreign nationals who apply for a visa to visit an organisation that has received prior approval benefit from the advantages associated with the Red Carpet Program which is managed by the Ministry of Foreign Affairs. This includes:
- Faster processing times
- A flexible application procedure
- Easier access to long-term, multiple-visit visas
More details about the local Red Carpet Programs are available on the website fasttrackvisa.um.dk of the Ministry of Foreign Affairs.
In order receive a visa, an applicant must:
- Meet the standard visa requirements,
- Be an employee or member of an organisation that has a genuine professional relationship with your organisation,
- Have established his/her relationship to your organisation prior to arriving in Denmark. The purpose of the stay in Denmark must be related to the operations of his/her organisation in its home country, and
- Not be considered highly likely to seek permanent or long-term residency in Denmark or another Schengen country.
Please note that visas are only issued for business visits if the organisation and the visitor have a working relationship.
When an organisation has been given prior approval and wishes to host a foreign visitor who requires a visa, the organisation must submit an on-line invitation form. When the invitation has been submitted, the organisation will automatically receive an invitation ID.
The applicant must bring this invitation ID to the Danish embassy or consulate when submitting his/her visa application. The invitation ID shows that the host in Denmark has prior approval to host a visitor and has invited the visa applicant.
The Immigration Service, embassies and consulates carry out regular random checks of the visas issued to organisations that have received prior approval.
Prior approval can be cancelled if the information provided in the application for prior approval is intentionally incorrect or otherwise fraudulently obtained.
Prior approval can also be cancelled if the organisation no longer qualifies.
Approval can also be cancelled if the terms of a visa are violated. Such would be the case if an organisation had repeated instances of foreign nationals it was hosting misusing their visas. Misuse includes applying for asylum in Denmark while holding a visa from a pre-approved organisation or otherwise acting in a way that could result in the organisation being temporarily barred from hosting foreign visitors. Read more about abusing visas.