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Invitations for a visa stay

There are three different types of invitations you as a host can use when inviting a foreign national who must hold a visa to visit you in Denmark.

Which invitation to use depends on whether you, the host, are:
  • a company/organisation etc. with an advance approval
  • a company/organisation etc. with no advance approval which invites a foreign national, including cultural, scientific, and sports related visits
  • a private individual who invites a friend or family member

Below you can read more about how to apply in each case.

Please note that you can only use online invitation forms if the applicant submits his/her application at a Danish diplomatic mission (embassy or consulate general). If the applicant submits his/her application at another country's diplomatic mission, such as a Swedish or Norwegian embassy, the online invitation forms can only be used to a limited extent. Read more below under each type.

If you have used an online invitation form, you can follow the visa case online on My Page. You can log on with the NemID you used when filling in the online invitation form. You will be able to see whether the applicant has gone to the diplomatic mission to submit his/her application, whether the application has been forwarded to the Immigration Service in Denmark for further processing, and whether a decision has been made in the case.

Below you can read more about rights and supervision on data protection.

Companies/organisations etc. with an advance approval

If you are a company/organisation etc. with an advance approval to receive visits from foreign nationals who must hold a visa to enter Denmark, you must use an online invitation form to issue an invitation.

> Start invitation for an application for visa from a company/organisation etc. with an advance approval (available in Danish only)

Please note: The advance approval arrangement can only be used if the applicant submits his/her application at a Danish diplomatic mission.

Note also that you can only use the online form if your company already has an advance approval. Read more about advance approval of a company.

How to send the invitation

  • Log on to the online information form using your NemID employee certificate
  • State the full name, date of birth, nationality, passport number and email address (if applicable) of the visa applicant
  • State information about where the applicant will be staying during his/her stay in Denmark, and who will cover the expenses in connection with the stay
  • State the name and address of the company/organisation etc. which the visa applicant represents
  • State information about the nature of the commercial/cooperative relationship
  • Submit the online invitation

When you have submitted the invitation

When you have submitted the invitation, you will automatically receive an email receipt containing an invitation ID.

Please forward the invitation ID to the visa applicant. He/she must then bring the invitation ID when going to the Danish diplomatic mission (embassy or consulate general) to submit the visa application. By means of the invitation ID the diplomatic mission can match the visa application with your invitation.

Processing the application

Visa applications are typically processed by the embassy or consulate within a few days. If the embassy or consulate finds that the applicant does not qualify for a visa, the application can be rejected. The embassy or consulate can also ask the Immigration Service to process the application. This would be the case in situations such as is if the Immigration Service was in a better position to issue a decision. The Immigration Service reviews applications according to normal guidelines for business travellers. Read more about the rules for business visits.

Companies/organisations etc. with no advance approval

If your company/organisation etc. does not have an advance approval, you can either use an online invitation form or a printed invitation form to invite a foreign national who must hold a visa to visit you in Denmark.

See invitation forms.

If you use the printed invitation form, you can fill it in by hand (using capital letters), or you can fill it in on a computer, print it and send it to the person you wish to invite. Remember to complete an invitation form for each person you wish to invite. The applicant must then bring the invitation form when going to the Danish diplomatic mission (embassy or consulate general) to submit the visa application.

If you use the online invitation form, you can include several persons in the same form. Below is a description of how to use the online form.

The online form requires NemID

You need a NemID employee certificate or NemID in order to log on to the online invitation and to sign it. On nemid.nu/business you can read about how to order, install and use a NemID employee certificate. Read more about NemID employee certificate

On nemid.nu/citizen you can read more about how to order, activate and use a NemID. Read more about NemID.

How to send the invitation

  • Log on to the online information form using your NemID employee certificate or NemID 
  • Start the invitation
  • State information about the host company
  • State information about the contact person of the host company - you who are submitting the invitation
  • State information about the stay
  • State and attach further information about the stay (if applicable)
  • State information about the visa applicant - the person applying for a visa
  • Sign the invitation using a NemID employee certificate or NemID
  • Forward the invitation ID to the visa applicant

How to use the invitation ID

Once you have 'signed' the invitation and if you have used a NemID employee certificate, you will automatically be given an invitation ID. You will also receive an email containing your invitation ID. Make sure to forward the invitation ID to the applicant if he/she is to submit the visa application at a Danish diplomatic mission. The applicant must state the invitation ID at the diplomatic mission, and the visa application will then be matched with your invitation before the diplomatic mission begins processing the case.

If the applicant submits the application at a diplomatic mission which is not Danish, but represents Denmark in the applicant's country of residence, the diplomatic mission cannot use the invitation ID as it cannot access the online invitation. Instead, you should send a copy of the completed invitation to the applicant. The Immigration Service recommends that you sign the invitation by hand before sending it to the applicant. The applicant should then bring the invitation to the diplomatic mission. You can open a copy of the invitation via My Page once you have filled in the invitation and submitted it.

Please note the the online invitation is only valid for six months from the time you submitted the invitation.

Private visits

If you wish to invite a friend or family member, you can either use an online invitation form or a printed invitation form.
 
See invitation forms.

If you use the printed invitation form, you can fill it in by hand (using capital letters), or you can fill it in on a computer, print it and send it to the person you wish to invite. Remember to complete an invitation form for each person you wish to invite. The applicant must then bring the invitation form when going to the Danish diplomatic mission (embassy or consulate general) to submit the visa application.

If you use the online invitation form, you can include several persons in the same form. Below is a description of how to use the online form.

The online form requires NemID

You need a NemID in order to log on to the online invitation and to sign it. On nemid.nu/citizen you can read more about how to order, activate and use a NemID. Read more about NemID.

How to send the invitation

  • Log on to the online information form using your NemID
  • Start the invitation
  • State information about the host - you who are submitting the invitation
  • State information about the visa applicant - the person applying for a visa
  • State information about the stay
  • State and attach further information about the stay (if applicable)
  • Sign the invitation using NemID
  • Forward the invitation ID to the visa applicant

How to use the invitation ID

Once you have 'signed' the invitation, you will automatically be given an invitation ID. Make sure to forward the invitation ID to the applicant if he/she is to submit the visa application at a Danish diplomatic mission. The applicant must state the invitation ID at the diplomatic mission, and the visa application will then be matched with your invitation before the diplomatic mission begins processing the case.

If the applicant submits the application at a diplomatic mission which is not Danish, but represents Denmark in the applicant's country of residence, the diplomatic mission cannot use the invitation ID as it cannot access the online invitation. Instead, you should send a copy of the completed invitation to the applicant. The Immigration Service recommends that you sign the invitation by hand before sending it to the applicant. The applicant should then bring the invitation to the diplomatic mission. You can open a copy of the invitation via My Page once you have filled in the invitation and submitted it.

Please note the the online invitation is only valid for six months from the time you submitted the invitation.

Rights and supervision on data protection

Any personal data concerning the host which appear on the invitation form will be supplied to the relevant authorities of the Member States and processed by those authorities, for the purposes of a decision on the visa application.

Such data as will be entered into, and stored in the Visa Information System (VIS) (1) for a maximum period of five years, during which it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the Member States, immigration and asylum authorities in the Member States for the purposes of verifying whether the conditions for the legal entry into, stay and residence on the territory of the Member States are fulfilled, of identifying persons who do not or who no longer fulfil these conditions, of examining an asylum application and of determining responsibility for such examination.

Under certain conditions the data will be also available to designated authorities of the Member States and to Europol for the purpose of the prevention, detection and investigation of terrorist offences and of other serious criminal offences.

The authority in Denmark responsible for processing the data is the Danish Immigration Service, Ryesgade 53, DK-2100 Copenhagen Ø, Denmark.

The host has the right to obtain notification of the data relating to the host recorded in the VIS and of the Member State which transmitted the data, and to request that data relating to the host which are inaccurate be corrected and that data relating to the host processed unlawfully be deleted.

At the express request of the host, the authority examining the visa application will inform the host of the manner in which the host may exercise his/her right to check the personal data concerning the host and have them corrected or deleted, including the related remedies according to the national law of the State concerned.

The national supervisory authority in Denmark will hear claims concerning the protection of personal data (the Danish Data Protection Agency, Borgergade 28, 5, DK-1300 Copenhagen K, Denmark, e-mail: dt@datatilsynet.dk)



Last update: 4/29/2016
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Published by: The Danish Immigration Service