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Registration and control of personal information in visa applications

The information the applicant and host supplies in connection with the application for a visa will be entered into, and stored in the Danish visa register (IVR-VIS) and in the Schengen member states’ shared visa data base (C-VIS). This also applies to information the applicant and host may give in conjunction with an application to extend the visa stay. The registration is mandatory.

IVR-VIS is a computerised register maintained by the Danish Immigration Service. C-VIS is a computerised central visa register for the Schengen member states.

Which authorities have access to the information?

Any personal data concerning the host of the visa stay which is stated in the invitation form will be supplied to the relevant authorities of the Schengen member states and processed by these authorities, for the purpose of a decision on the visa application. Such data will be entered into, and stored in the Visa Information System (IVR-VIS and C-VIS) for a maximum period of 5 years. During this period of time, it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the member states. Furthermore, immigration and asylum authorities in the member states will have access to the data for the purpose of verifying whether the conditions for the legal entry into, stay and residence on the territory of the member states are fulfilled, for the purpose of identifying persons who do not fulfill the conditions, and for the purpose of examining a possible asylum application, and on determining responsibility for such examination.

You can read more about rights and supervision on data protection here

Any personal data concerning the visa applicant which is stated in the visa application form, as well as fingerprints and facial image will be registered in the Danish visa register (IVR-VIS) and in the Schengen member states’ shared data base (C-VIS) and processed by the authorities in the member states, for the purposes of making a decision about the visa.

Such data as well as data concerning the decision in the visa application  will be stored in the Visa Information System (IVR-VIS and C-VIS) for a maximum period of five years, during which it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the Member States, immigration and asylum authorities in the Member States for the purposes of verifying whether the conditions for the legal entry into, stay and residence on the territory of the Member States are fulfilled, for the purpose of identifying persons who do not fulfill these conditions, and for the purpose of examining a possible asylum application.

Under certain conditions the data concerning the applicant and/or the host will be also available to designated authorities of the member states and to Europol (the European Union’s police unit) for the purpose of the prevention, detection and investigation of terrorist offences and of other serious criminal offences.

The right to access registered information

The Danish Immigration Service is responsible for processing the data. The applicant and the host have the right to access to the information registered about the person in question in IVR-VIS and C-VIS and to be informed of which member state has delivered or registered the data. Inquiries about this can be addressed to the Danish Immigration Service. Contact the Immigration Service

The applicant and the host can also request that data relating to the person in question which is inaccurate be corrected and that unlawfully processed data be deleted. The authority examining the visa application will inform how you can exercise your right to check personal data and have them corrected or deleted, including information about the related remedies according to Danish Law. The national supervisory authority in Denmark (the Danish Data Protection Agency) will consider claims concerning the protection of personal data. Inquiries about this can be addressed to the Danish Data Protection Agency. Contact the Danish Data Protection Agency

Control of personal information

The Danish Immigration Service may seek to verify the accuracy of the information given in conjunction with the visa application. This may happen while the application is being reviewed or after the applicant has been granted a visa. Verification may be conducted at random and is not necessarily an indication that the Danish Immigration Service suspects you of providing false information. Verification may involve the following:

  • Checking public registers, such as the Central Person Register
  • Checking in the Danish alien systems
  • Contacting other authorities, such as municipalities

You may be asked to supply additional information as part of the verification process.



Last update: 2/2/2017
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Published by: The Danish Immigration Service