How we process your data in visa cases

The information the applicant and host supplies in connection with the application for a visa will be entered into, and stored in the Danish visa register (IVR-VIS) and in the Schengen member states’ shared visa data base (C-VIS). This also applies to information the applicant and host may give in conjunction with an application to extend the visa stay. The registration is mandatory.

IVR-VIS is a computerised register maintained by the Danish Immigration Service. C-VIS is a computerised central visa register for the Schengen member states.

Which authorities have access to the information?

Any personal data concerning the visa applicant which is stated in the visa application form, as well as fingerprints and facial image will be registered in the Danish visa register (IVR-VIS) and in the Schengen member states’ shared data base (C-VIS) and processed by the authorities in the member states, for the purposes of making a decision about the visa.

Read more about how we process your personal data and about your rights as an applicant

Any personal data concerning the host of the visa stay which is stated in the invitation form will be supplied to the relevant authorities of the Schengen member states and processed by these authorities, for the purpose of a decision on the visa application.

Read more about how we process your personal data and about your rights as a host (in Danish)

Your ability to access, correct and delete in registered information

The Danish Immigration Service is responsible for processing the data. The applicant and the host have the right to access to the information registered about the person in question in IVR-VIS and C-VIS and to be informed of which member state has delivered or registered the data. The applicant and the host can also request that incorrect information be corrected and that data registered unlawfully be deleted, with the limitations otherwise imposed by  Danish law and practice.

The VS3 form can be used to request access, correction and deletion. Forms in Word format can be filled in on the computer before printing it out. Forms in PDF format can be printed out and filled in by hand.

The form is then sent to the Immigration Service.

Download form VS3 (Word)

Download form VS3 (PDF)